Background Check FAQ

Why we conduct a background check

Because GRuB works with children, youth, and vulnerable adults, we require most volunteers to have an approved background check on file before volunteering on the farm.  A background check is one type of information that helps us in assessing risks; a finding on a background check does not automatically prevent someone from volunteering with us.

We work with potential volunteers on a case-by-case basis because we know the criminal justice system unjustly impacts many people in the United States. 

If you’re concerned about the background check process, the Volunteer Coordinator welcomes conversation and can work with you to find volunteer opportunities that fit both you and GRuB. You can find answers to frequently asked questions below.

Directions for completing a background check

Step 1: Fill out a New Volunteer Application.

Step 2: When the volunteer coordinator receives your form, they will email you to see what your interests are and if a background check is required. They will email you a link to start the background check process, which is conducted through VerifiedFirst. Please follow the instructions through the VerifiedFirst process to complete the background check. The results are then sent to GRuB directly. Review our Background Check FAQ here.

Step 3: The volunteer coordinator will notify you when your results have been received.

Frequently Asked Questions

Who is required to fill out a check?

Anyone over the age of 14, including all volunteers, interns, AmeriCorps members, staff, and others working with or around  children, youth, or vulnerable adults while at GRuB are required to have a background check. Anyone 14 years or younger must be accompanied by an adult who has an approved background check. Anyone 14-17 will need to have forms filled out by their parent or guardian.

Does the check cost money?

No. There is no charge to complete the background check.

What does the check look for? What does GRuB do with this information?

The check looks for very specific convictions, with highest concerns around crimes against children and other vulnerable people, violent crimes, sexual assault, or sexual crimes.

The following convictions may also be relevant for certain positions: crimes relating to financial exploitation; crimes against property; crimes relating to drug manufacture and distribution; crimes relating to vehicles.

If background check results include convictions of concern and more information is needed, the candidate will be invited to a further conversation, including sharing more information that gives a more holistic picture of their background and current circumstances.

Can I volunteer even if my background check isn’t approved?

It depends; The type of conviction, how long ago it took place, and how up-front you are about it are all taken into consideration when deciding upon your eligibility to volunteer. We review volunteer background check results on a case-by-case basis, considering the individual circumstances and the volunteer position. For example, our Open Volunteer Windows on the Nature Trail do not require a background check to help. You can see these opportunities on our calendar.

How often will I need to fill it out?

For people working with children, youth, and vulnerable adults, the check is renewed annually. Otherwise, background checks are generally renewed every 3 years.

How long does it take to receive results?

It takes up to two weeks to receive results once the check is processed. Typically you will receive results within 48 hours.

How soon can I start volunteering once GRuB has my results?

You can start with some kinds of volunteering (Open Volunteer Windows, for example) right away. Orientations are held seasonally and as needed. Orientation is not required to begin volunteering, but is encouraged.

How can I get a copy of my results?

Yes, contact

Can I volunteer at GRuB for court-appointed, community service hours?

Yes.  The Volunteer Coordinator can work with you to explore opportunities that may be a good fit for you.

Who can I contact with questions?

Contact GRuB’s Volunteer Coordinator at or (360) 753-5522.